Meeting Room Reservations

Rooms Available for Reservation through Community Resources

All public spaces must be reserved. Activity rooms and specialty rooms are available for use and include: computer labs; music/classroom, tv/card rooms; billiards/games; Creative Arts Studios; Catering venues.
Room schedules are posted outside meetings spaces (ONLY Recurring meetings).
Do not assume that a room is empty and available for your use. If you have not contacted Community Resources, then your room reservation is NOT confirmed.

Notify Community Resources for the following:

• If you change or cancel a meeting or event.
• Holiday and Summer/Winter Breaks.
• If your group changes leadership, disbands, or discontinues using its meeting space.
• Reservations do expire. Please confirm your reservations annually.
• Please do not enter a space until your scheduled time.

How to Reserve a Room

The fastest and most efficient way to reserve a room is to address an email to ALL four members or call a Community Resources Team member:
Mary Evans – mary.evans@erickson.com | x601-8558
Brittany Owens – brittany.owens@erickson.com | x601- 8570
Amber Parks – amber.parks@erickson.com | x601- 8172 
Allison Chlada – allison.chlada@erickson.com | x601 – 8133

Your email should include information such as: group/club; potential number of participants; technology requirements; preferred time/location. A team member will get back to you to discuss what is available and to set up an available space that best meets your needs.
NOTE: Classroom/meeting spaces are limited and in high demand.

All spaces for any type of gathering should be reserved through Community Resources. Reserved rooms take priority over “drop ins”. Each of the meeting rooms and meeting spaces listed below have a schedule posted outside of the room, which is updated regularly. Although it may appear from a posted schedule that a room is available, it is always best to confirm and reserve through Community Resources to avoid last-minute scheduling conflicts.

Card and TV rooms, classrooms, City Lights Lounge and Cross Creek and Charlestown Square Creative Arts Studios have tables and chairs that can be set up in a variety of configurations to best meet the needs of classes or group activities.

Rooms with internet access and presentation screen

Meeting rooms and studios with special features

Meeting spaces with a variety of seating/tables

Meeting space with kitchen facilities

City Lights Lounge is a newly renovated space available for use by residents for small private events, one-time meetings, and social events, at no cost. The space has been designed with dinette-style card tables and chairs suitable to accommodate 16 people, some additional soft seating and a kitchenette that includes a refrigerator with ice maker, microwave, coffeemaker, sink, and counter space. Additionally, there is a large screen TV with USB connector. The number of guests is limited to 20. When using this lounge you may employ the services of the Charlestown Catering Department or bring in your own refreshments.