Last Updated on August 28, 2023

Meeting Room Reservations

Rooms Available for Reservation through Community Resources

All public spaces must be reserved.
Room schedules are posted outside meetings spaces (ONLY Recurring meetings).
Do not assume that a room is empty and available for your use. If you have not contacted Community Resources, then your room reservation is NOT confirmed.
Some meeting spaces have a standard room set up so work orders may not be necessary for those spaces.

Notify Community Resources for the following:

  • If you change or cancel a meeting or event.
  • Holiday and Summer/Winter Breaks.
  • If your group changes leadership, disbands, or discontinues using its meeting space.
  • Reservations do expire. Please confirm your reservations annually.
  • Please do not enter a space until your scheduled time.
All spaces for any type of gathering should be reserved through Community Resources. Reserved rooms take priority over “drop ins”. Each of the meeting rooms and meeting spaces listed below have a schedule posted outside of the room, which is updated regularly. Although it may appear from a posted schedule that a room is available, it is always best to confirm and reserve through Community Resources to avoid last-minute scheduling conflicts.

Card and TV rooms, classrooms, City Lights Lounge and Cross Creek and Charlestown Square Art & Craft Studios have tables and chairs that can be set up in a variety of configurations to best meet the needs of classes or group activities. These arrangements can be carried out most effectively and efficiently when the form below is completed and submitted to Community Resources.

Rooms with computer presenter station and overhead projector

Brookside Classroom #1 BR Terrace Level 35 seats
Brookside Classroom #2 BR Terrace Level 35 seats
Charlestown Square Classroom #116 CTS Ground Level 35 seats
Auditorium Edgewood Level 2 208 seats

Meeting rooms and studios with special features

Cross Creek TV room Cross Creek Ground Level 25 seats
Cross Creek Card room Cross Creek Ground Level 25 seats
Cross Creek Creative Arts Studio Cross Creek Ground Level 30 seats
Charlestown Square Card Room CTS Level 2 25 seats
Charlestown Square Creative Arts Studio CTS Ground Level 30 seats
Maple Terrace Creative Arts Studio MT Main Street 20 seats
Maple Terrace Music Room MT Main Street 40 seats

Meeting spaces with a variety of seating/tables

Cross Creek Lobby Ground Level
Charlestown Square Bar area Level 2
Terrace Café Extra Seating area Main Street; except when Café is open
Fountain Hill Card Room/Bar area Main Street; except on Fri. PM when Bill’s Place is serving
Fountain Hill across from Convenience Store Main Street; except when store is open

Meeting space with kitchen facilities

City Lights Lounge Caton Ridge; 6th floor 25 seats

City Lights Lounge is a newly renovated space available for use by residents for small private events, one-time meetings, and social events, at no cost. The space has been designed with dinette-style card tables and chairs suitable to accommodate 16 people, some additional soft seating and a kitchenette that includes a refrigerator with ice maker, microwave, coffeemaker, sink, and counter space. Additionally, there is a large screen TV with USB connector. The number of guests is limited to 25. When using this lounge you may employ the services of the Charlestown Catering Department or bring in your own refreshments.

Download this form, complete and submit to Rose Sands in Community Resources to reserve a room (except City Lights Lounge). See next form below for City Lights Lounge.

Download this form to reserve City Lights Lounge, complete and submit to Rose Sands in Community Resources to reserve the City Lights Lounge.